Principal's Workbook |
NOTE: Electronic forms appear in bold type! |
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Page Last Updated: 1/14/08 (sc) INSTRUCTIONS
FOR Many of the
forms in this year's Principal's Workbook can be completed electronically using Microsoft
Word. Completed forms not requiring
signatures or submission of other material can be emailed as attachments to the designated
recipient(s). The following instructions are
provided to assist you with this process. If
you require additional assistance, do not hesitate to call the League staff for help. 1.
Open the form by clicking on the file name.
The form should appear in a "window" on your screen.
Hint: If the
form is "too big" for your screen, you can reduce the size by clicking
"View" (on the menu bar at the top of your screen) and then "Zoom" (on
the drop-down menu). By reducing the document
size to 80%, you should be able to view the document in its entire width. You can also improve the appearance of the form by
clicking "View" and then "Print Layout" on the drop-down menu. 2.
Make sure you are at the top of the form (use the sliding scroll bar or the
<Page Up> key until you are sure you are at the top).
The form is "protected" so that you can enter information only where it
has been requested. Click near the beginning
of the first blank area (field) where information has been requested. Your cursor should appear as a blinking vertical
line, or as a highlighted rectangle (unless you have "customized" the appearance
of your cursor, in which case you probably don't need these instructions!). Using your computer keyboard, type the information
requested in each field on the form. You
will see the letters appear as you type. If
the field contains a check-box simply click on the box (or use the <Space Bar>) to
place an 'X' in it. To move from one field on
the form to the next, use the <Tab> key or the <Page Down> key. To move backward on the form to a previous field,
use the <Page Up> key. (You may also use the mouse to click on any form entry
field.) 3.
Once you have completed the form in its entirety, SAVE it on your computer. To do this, click "File" (on the menu
bar at the top of your screen), then "Save As" (from the drop-down menu). A pop-up "window" will appear on your
screen. Near the top of the window, you can
specify the name of the "folder" where you would like to save your completed
form. Near the bottom of the window, you can
give the completed form a "file name" (you may keep the name that is already
there, or you may give the file a name that is more meaningful and that you will
remember). Click the "Save" button
in the lower right hand corner of the pop-up window, and your completed form will be saved
on your computer with the name and in the folder you specified. You MUST complete this step. 4.
To email the form to the appropriate designees, open the program you use to send
email and click the "New" button to open a new email window. Type the email address of the intended recipients
in the area provided. You may type anything
you wish on the subject line, however it might be helpful to type the name of the form you
are sending and your school name as the email subject.
To "attach" the form you completed and saved on your computer, click
"Insert" (from the menu bar at the top) and then "File" (from the
drop-down menu). A pop-up window will appear
asking you where to find the file you want to insert.
Here's where you need to remember the name of the file and folder from step 3
(above). Once you have located the file you
want to attach, double-click on the file name (or, click once to highlight the name, and
then click "Insert" near the lower right hand corner of the pop-up window). You will be returned to your email window where
you should see some indication that the file is attached (exactly what you see will depend
on how your email program is configured). Click
"SEND" to send the email to the addressees specified. By completing
the forms electronically, you greatly improve the quality and readability of the
information you send. You also have a copy
for your own records. Emailing significantly
reduces the time required for information exchange and also enhances the ability of both
the sender and receiver to solicit additional information when needed. As with any new process, there is a learning curve. The League staff will assist you if you need it. You can't "hurt" the forms, so give it a try! |
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